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Putting your accounting software into operation is much more than just installing some software on to your computer. You should consider the followings in your implementation plan.
However, if you want to know how to find the right accounting software before studing about implementation and select accounting software based on your needs you can read the other articles too in this blog. Knowing how to evaluate accounting software is equally important as selecting an accounting software
Putting your accounting software into operation is much more than just installing some software on to your computer. You should consider the followings in your implementation plan.
However, if you want to know how to find the right accounting software before studing about implementation and select accounting software based on your needs you can read the other articles too in this blog. Knowing how to evaluate accounting software is equally important as selecting an accounting software
Accounting Package Installation
You will usually get the accounting software package in the
form of a CD-Rom and may require you to register the package with the
supplier so that it is fully licensed and works correctly.
Initial company setup
You will need to enter
details of your business including the year-end date and other details.
Your accounting software package may have several different Charts of Accounts like the headings that you use in your accounts depending on your choose to
suit your type of business. However, you may need to tailor this to your
requirements. You can consultant your accountant and seek advice you on this
work, or your accountant himself can undertake it for you.
Parallel running
You may find it useful to run
your old accounts and the new package alongside each other for a while
to ensure that you are getting correct results. However, it is difficult
to maintain parallel running for very long because of the duplication
of effort.
Staff Training
Your staff who work with the accounting
package on a day-to-day basis should ideally have some formal training
in the use of the accounting package. You should schedule this training so that it is
done shortly before the installation of the software.
Support and Maintenance Agreement
It is a good idea to purchase a support
agreement from your supplier for your new accounting package, at least
for the first year of operation so that you have a readily available
contact to help sort out queries and problems. This is not necessary if you go for free accounting software depending on your business requirements and money management techniques. Many business organizations
find that a support agreement is a good investment even after this
initial period.
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